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Jarion Ltd Privacy Policy

This privacy notice will inform you as to how Jarion Ltd collect and process your personal data and it will tell you about your privacy rights and explain how the law protects you.

Jarion Ltd Company Number: 10493796

Registered address: Haines Watts, Northern Assurance Building Albert Square, 9-21 Princess Street, Manchester, M2 4DN

ICO Registration: ZB156566

Trading address: Strawberry Fields Digital Hub, Exuton Lane, Chorley, PR7 1PS

 

Third Parties:

  • By providing your data to Jarion Ltd your data could be shared with or from one of the legal entities listed below:

  • Qure Group Ltd (Previous Name: QASSS Ltd), Company Number 13041330, ICO Registration ZA873287

  • QA Scheme Support Services Ltd, Company Number 5836324, ICO Registration Z2076112

  • The Integrity Foundation, Company Number 7972075, ICO Registration Z3241412

  • The Double Glazing & Conservatory Quality Assurance Ombudsman Scheme, Company Number 5860672, ICO Registration Z1344301

  • Home Improvement Consumer Protection Scheme Ltd, Company Number 9507751, ICO Registration ZA209020

  • The Underwritten Warranty Company Ltd, Company Number 08081532, ICO Registration Z3227153

  • Certi-Fi Schemes Ltd, Company Number 8823843, ICO Registration ZA257499

  • Jarpa Ltd, Company Number 9717426, ICO Registration ZA810556

  • Qualitymark Protection Ltd, Company Number 3230676, ICO Registration ZA001348

  • Safe World Insurance Group (UK) Ltd, Company Number 10628388, ICO Registration ZA280332

  • Surebuy Ltd, Company Number 11873322, ICO Registration ZB133480

  • Talent Sphere Ltd, Company Number 14940869, ICO Registration ZB557823

  • Infinite Renewable Energy Systems Ltd, Company Number SC769892, ICO Registration ZB556928

 

 

The type of personal information we collect:

We may collect different kinds of personal data about you. Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). Examples of Personal Data we may collect include:

  • Identity Data includes first name, maiden name, last name, marital status, title, date of birth, gender, nationality, country of birth, passport information, driving licence information, national insurance numbers or other identification information.

  • Employment Data includes the name of your employer and contact details.

  • Contact Data includes address, email address, telephone numbers, emails, text messages, social media messages and other communications.

  • Financial Data includes bank account details, salary details, credit history.

 

How we get the personal information and why we have it:

Most of the personal information we process is provided to us directly by you for one of the following reasons:

  • If you apply for a job with us

  • We may collect different kinds of personal data about you as listed below:

  • Any data you have provided to us as part of the application and interview process including information contained in your curriculum vitae (CV) such as your name, title, address, telephone number, personal email address, date of birth, gender, employment history, qualifications, nationality, profession, professional memberships, educational achievements, and computer skills.

  • Right to work documentation.

  • Copies of evidence provided to us for proof of your home address.

  • Any personal data provided to us about you from your referees.

  • Any personal data provided to us about you by a third party which you have given us consent to gain such as Psychometric Profile, Disclosure and Baring Service and Credit Check. This may include details of any criminal convictions and offences (if applicable) and credit rating and history information.

  • Any personal information in relation to a disability where reasonable adjustment needs to be made during the recruitment process or thereafter.

 

We will only use your personal information we collect to:

  • Assess your skills, qualifications, and suitability to make a decision about your recruitment or appointment.

  • Checking you are legally entitled to work in the UK.

  • Carry out background and reference checks, including credit reference agency and Disclosure and Barring Service checks (with your consent).

  • Communicate with you by telephone, email, SMS or post about the recruitment process.

  • Keep records related to our hiring processes.

  • Comply with legal and regulatory requirements.

 

We will share your information with our HR consultants Metis HR Ltd https://www.metishr.co.uk/privacy-policy/  and with your consent we may utilise a third-party provider Elenchus https://elenchus.co.uk/privacy-policy as part of the assessment process.

If there are other suitable vacancies with the Group, we may with your consent share your information with the firms listed above.

We must have a legal basis (lawful reason) to process your personal data. In most cases, the legal basis will be one of the following.

Contract: the processing is necessary before entering into an employment contract.

‍Legal obligation: the processing is necessary to comply with employment legislation and to meet regulatory requirements.

‍Consent: To obtain a Psychometric Profile, Disclosure & Barring Service checks or a credit check.

Where we need to collect personal information by law, or under the terms of a contract we have with you, and you choose not to provide it, we may not be able to perform the contract we have or are trying to enter into with you. In this case, we may have to refuse your application, but we will notify you if this is the case at the time depending on the stage of your employment application. Where we ask for your consent, you are free to refuse our use of the data for those purposes and you may withdraw your consent at any time by contacting us.

 

Third Party Information

We may also receive personal information indirectly, from the firms listed above in the following scenarios:

  • To provide good governance, accounting, management and auditing of our business interests.

  • Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information is We have a legitimate interest.

  • When we process your personal information for our legitimate interests, we make sure to consider and balance any potential impact on you and your rights under data protection laws.

 

How we store your personal information:

Your information is securely stored.

Where possible we try to restrict data transfers to the EU only. We will only transfer your personal data outside the UK if the organisation we are sharing data with operates in an equivalent jurisdiction i.e. The country applies equivalent levels of protection as the UK. In these circumstances, we will have a contract in place to make sure the recipient protects the data to the same standard as is required in the UK.

The length of time we retain your information is determined by the purpose for which we use that information and our obligations under laws and regulation. We do not retain personal information in an identifiable format for longer than necessary.

Employment application data will be retained for a period of at least one year after your last application date if you are unsuccessful. This is so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way.

If you become an employee, we will retain your data for the period of your employment and for a period following the end of employment sufficient to meet our legal or legitimate interests.

We may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you. This data may be shared and used in all the ways described in this notice.

In certain circumstances you can ask us to delete your data: see the Data Protection Rights section for further information.

If your information is transferred to a third party their Data Retention Policy may differ to ours.

 

Your data protection rights:

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

 

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at Jarion Ltd, Office 16, Strawberry Fields Digital Hub, Euxton Lane, Chorley, Lancashire PR7 1PS if you wish to make a request.

 

How to complain:

If you have any concerns about our use of your personal information, you can make a complaint to us at Jarion Ltd, Office 16, Strawberry Fields Digital Hub, Euxton Lane, Chorley, Lancashire PR7 1PS.   

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:           

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

V1.0 Jan 2023

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